When it comes to running a small business, there’s a lot to keep track of. There’s payroll, marketing, and of course, invoicing. Online invoicing software is the best alternative to traditional accounting software for small businesses. You don’t need to download clunky, outdated accounting software to send and receive invoices — try using a streamlined service that offers customized invoices and features that cater to your type of business.
Whether you sell products or services, or you’re a subscription-based company, you can find an invoicing software for your small business that offers what you need and makes managing your finances easier. Let’s take a look at our picks for the best invoice software for small business.
What To Look For In An Invoicing Software
Pay attention to your budget before you sign up for invoicing software for your small business. Some software is significantly more expensive than others, but the expensive one might also offer a limited free version. You don’t want to get trapped in a year-long subscription with an invoicing software you can’t afford, so do your homework and figure out how much you can comfortably spend per month. If your small business only sends a handful of invoices each month, consider using a pay-as-you-use service.
Price is vital to your decision-making process, but what features the software offers are also crucial. You shouldn’t choose an inexpensive invoicing software simply because it’s the cheapest you could find — especially if it doesn’t have every feature you need. Each invoicing software for small businesses offers different options to customize your experience to meet your business needs.
If you want to use accounting software on top of your invoicing software, you need to know what the service can integrate with. Most invoicing software includes options to integrate with in-house accounting apps or outside software. If you need integrations to keep your finances together, look at the apps you can seamlessly use with the invoicing software.
Customer support is just as essential as price, features, and integrations. If you need technical assistance at 3 in the morning to make sure you get an invoice to your client on time, you don’t want to get stuck without a 24/7 customer support service.
Best Invoice Software For Small Business
You might not think of PayPal as invoicing software, but PayPal is more than an instant payment platform. PayPal offers a fully integrated invoicing software that allows you to send and receive invoices as well as payments.
You can create a PayPal account and produce free invoices in a matter of minutes. The fully customizable invoice forms let you add all the information you need, and you can share your completed invoices with a shared link or through email. You don’t need specific invoicing software with PayPal — everything is done online.
PayPal is perfect for small operations that only use occasional invoices and aren’t looking to invest in expensive invoicing and accounting software.
Sending invoices is free, but there is a 2.9% + $0.30 charge per transaction.
QuickBooks is one of the most popular invoicing software, with one of the fastest payment setups available. Your customers can pay with credit or debit cards or ACH bank transfers, and they can access those options directly inside the invoice.
Quickbooks also offers an option for recurring invoices that send to your customers automatically at preset times. You can add your billable hours by integrating QuickBooks with your Google Calendar, TSheets, or QuickBooks time tracking service.
QuickBooks is an ideal service for full integration with your business apps and services and for larger-scale companies that need a corporate-level invoicing and accounting software.
QuickBooks software starts at $12/mo for their basic service and goes up to $75/mo for the advanced service.
Zoho is an easy invoicing software to get started with and comes with integration with over 40 other Zoho apps that help you run and manage your business. Zoho allows you to collaborate through role-based access to the invoices, and you can use the software to track your receivables, payables, and inventory.
You can send estimates and later convert them to invoices so that you stay accurate and get paid on time. Zoho allows online payments directly through the invoice, and they can also choose cash or check options.
Zoho is best suited for small businesses that want to keep track of all their data inside one suite of apps.
You can subscribe to Zoho for $9/mo for the basic level, $19/mo for standard, and $29/mo for professional.
FreshBooks advertises as an all-in-one invoicing solution for small businesses. FreshBooks has a full automation option that sends invoice reminders to help you collect payments on time and allows you to “put your business on autopilot.” You can produce reports on your invoices and other tracking features to get a better overall picture of your finances.
FreshBooks lets your customers make payments online for a faster and easier experience. The software is also known for its expenses and time tracking features that integrate with your invoices and accounting for smoother business management. FreshBooks offers downloadable software and a mobile app for convenience.
FreshBooks is the best invoicing software for small businesses that want an all-in-one experience, keeping all of their accounting needs in one place.
You can subscribe to FreshBooks for $4.50/mo for the Lite package ideal for the self-employed, $7.50/mo for the Plus package ideal for small businesses, or $15/mo for the Premium package which is best for larger businesses with multiple teams.
Wave is a lesser-known invoicing software for small businesses, but it has a lot to offer. The software is easy to use, and every invoice is fully customizable to fit your type of business. You can create an unlimited number of free invoices, and if you’re not sure where to start, you can use one of their invoice templates and start customizing the input fields.
Wave is fast, easy, and professional, allowing your business to get paid on time and typically quicker than if you use competing software. You can set up recurring billing and invoices for your repeat customers and take automatic credit card payments.
The software is better for small businesses who want a simple invoicing software that makes it easy to send invoices without prior accounting knowledge.
You can use Wave as a limited free service or get all the features for a pay-per-use package or monthly subscription. The monthly subscription costs $35/mo for tax-service states and $20/mo for self-service states.
Wave is an excellent invoicing software for small businesses that send a limited number of invoices.
Chargebee is ideal for small businesses that offer a subscription service. You can automate recurring billing functions and use a recurring billing template unique to your type of business. Chargebee offers custom billing schedules, tax management services, and multiple payment methods.
The software allows you to create professional invoices using a variety of templates, manage your tax information, and offer payment options, including credit cards and digital wallets. You also get functions to maintain your subscription customer base, work on your reporting, and go over the analytics behind your subscription-as-a-service small business.
You can create a free Chargebee account to get started (under $50k revenue/mo), and the subscription service starts at $249/mo.